Frequently Asked Questions

What do I need to know to get started?
If you know you're considering a party with us and you want a Saturday, please inquire early as Saturday dates fill up fast.  Bookings are first come first serve.  We book only one event for any calendar date to ensure outstanding service to you.  You can call us at 785-650-2362 or fill out the information on the Price Quote page and we'll get back to you with your quote.  Additionally a non-refundable deposit of $200 is required to book any event.

What information will you need to write a quote?
We need the following:
Full name and address of the person responsible for booking and billing
Address of the event
Date of the event
Time of appetizer and/or dinner service
Estimated guest count including children
Menu selections

What items does the quote cover?
All quotes include the following:
Food
Cook staff adequate for the size of the job
Cooking fuels
Service platters, baskets, bowls
Serving utensils
Buffet set-up, service, and take down
Trash cleanup of the service area only
Travel expenses at $1 per mile roundtrip from Hays with a $30 minimum charge
If your event contains a large menu with lots of preparation required, a walk-in cooler and additional staff may be required.  The additional cost for this cooler and staff required will depend on the time involved and the location of the event.  This cost will appear as a separate item on the final proposal.

Will there be any additional costs later?
For events booked early, there may be reasonable food price increases later in the season.
One hour is allowed for appetizer service and one and one-half hour is allowed for dinner service.  For any delays beyond the scheduled time of dinner service, there will be an overtime rate of $30 per hour per staff person. 
Final guest count is due 14 days prior to the event.  No contractual adjustments will be made after this date for no shows.  If the guest count increases above the guaranteed number, there will be an additional charge based on the per person price of the menu you select.  Children are included in this count.
If additional staffing is necessary to accommodate an increase in guest count, there will be additional staffing cost.

How much time do you need to prepare?
Depending on the menu, we will be on site 4-6 hours prior to the event to finish preparation, set-up and cook.  If you're having a pig roast, we will arrive 20 hours prior to the event time to set-up.  As guests begin to arrive, carving will begin and dinner will be served.  This will be an hour and a half after the guests arrive.  All times are subject to change based on Kansas weather conditions and the arrival of guests.

What do I need to provide?
We will need flat ground for the 20' catering trailer and enough
room to maneuver around.
A 10'x20' cook tent without center poles is MANDATORY.
If you will need chafing dishes for any menu items, they will need
to be included on your rental list.  Be sure to include sternos.
We will need at least three 6' buffet tables with your choice of linens.
Two large trash barrels and bags are needed for your guests.  Trash disposal will be your responsibility.
We will need a source for potable water.  All of our service equipment will be washed before we leave.
If your event requires the use of a walk-in cooler, access to 20 amp power is required.
Restroom facilities are needed for the staff.